Securely Share Confidential Docs
Professional services need to ensure the confidentiality of sensitive data especially when working collaboratively. When these processes are in progress, files are often shared among teams for input and reviews. If they’re not secure, these documents can be exposed to hackers and may cause reputational damage, financial loss and even legal liabilities.
The majority of businesses employ a variety of methods to securely share sensitive documents when they need to share sensitive information. This can include distributing the document via email, using collaboration platforms like Google Docs or Dropbox, or physically handing them to someone in person. Although each of these methods has their own set of risks, the most important thing is to put privacy first and security to stop unauthorized access to confidential documents.
One of the most effective ways to safeguard confidential documents is to use file encryption. This renders files unreadable to unauthorised users and prevents unauthorized sharing, printing or copying, and many more. File encryption is an essential feature that should be included in any file sharing system and could be integrated into secure document management systems.
Passwords can be used to protect shared files. However they’re not free of weaknesses. Passwords, for instance can be shared and cracked by unauthorised users. They also do not prevent other actions like printing, deleting or copying and pasting files. To truly protect files they must be secured with PDF DRM software prior to sending.