Securely share confidential documents
Professional services need to ensure the confidentiality of sensitive information particularly when working collaboratively. When these processes are in progress, files are frequently shared between teams for input and review. If they aren’t protected from hackers, the files could be accessed by hackers, and may cause financial loss, reputational damage and even legal liabilities.
The majority of businesses employ a variety of methods to securely share confidential documents when they wish to share sensitive information. This includes circulating ensuring data security the document via email or using collaboration platforms such as Google Docs or Dropbox, or even handing them to someone in person. Although each of these methods is accompanied by their own set of risks the most important thing is to prioritize data privacy and security to avoid unauthorized access to confidential documents.
File encryption is one of the most effective ways to safeguard confidential information. This renders files unreadable to unauthorised users and prevents unauthorised sharing, printing, copying and more. File encryption is a feature that should be included in any file sharing system. It can also be integrated into secure document management systems.
Passwords are a way to safeguard shared files. However, they are not free of imperfections. For instance, passwords may be shared with unauthorized users and can be cracked. They also do not prevent other actions, such as deletion, printing or copying and pasting files. To truly protect files, they need to be protected with PDF DRM software prior to sending.